If you want to record a large amount of new data, we would recommend you to import existing data, provided that you have already stored this data in electronic form. It is, of course, possible to enter any data manually. However, this is the most time-consuming acquisition method.

File provided by key system manufacturer
If you have a key system, the most elegant way to record your data is to import a key system file. For newer key systems, you can ask your key system manufacturer or installer to provide a file (data disk) with corresponding data records. The best known data format is .KWD and is supported by the KEY ORGANIZER. This key system file contains data of keys, lock cylinders or doors and the lockings (as in a locking plan).

Excel^® locking plan
Another easy method is to import a locking plan, provided that you have such a plan in the form of an Excel spreadsheet. The locking plan contains cylinders/doors as well as keys and their locking possibilities.

Excel^® lists
The final possibility to import data is to import simple lists. These lists should also exist in the form of Excel spreadsheets. You can import all different data types as lists into the KEY ORGANIZER, e.g. keys, persons, and their relations, e.g. issued keys.

We import everything! (as long as it's available as an Excel file)

As a rule, persons (key holders) are always imported using an existing list of employees. We are currently working on a possibility to synchronize employee data regularly with HRM (Human Resource Management) systems.

Manual entry
Manual input is the final possibility to gather data. The entry can be made either completely beforehand or step by step, i.e. the relevant key and the relevant person are not entered until they are required in the program, e.g. when issuing a key. If you have any further questions please do not hesitate to contact us.

Additional information:
- Send us files/data to test data import
- Simulate data import in the Sandbox mode